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Do you know how to use your software?
I mean REALLY use it?
Not just the basics, but things that can make your job easier?
You might think, “who has time? I need to get the job done!” But a small investment in time could pay off in huge time savings.
Basic Time Savings With Shortcuts
Here’s an example: to make something bold in Microsoft Word, you can press Control+B. So if you’re typing along, making something bold becomes part of the sequence of keys you press.
If you don’t know the shortcut, you must type, stop, use the mouse to highlight, then click the button, then resume typing. This can really expand your time spent on a simple task.
Saving Time Knowing What Your Software Can Do
By familiarizing yourself with the functionality of what your software can do, you become aware of the capabilities of the tool. You might find an easier way to do something.
Back in the day, envelopes used to have to be addressed by hand, or typed on a typewriter. But most word processors can do that for you, either by printing labels, or by printing on the envelopes themselves. This replacement of manual effort saves a lot of time if you have to do a mass mailing.
Saving Time By Knowing When To Find A Different Tool
By knowing what your software can do, you also have a better idea for when you need to look for something else. It’s possible to pound a nail into a wall with pliers, but that doesn’t mean it’s the best tool for the job.
Keeping inventory in a spreadsheet is possible, but you can’t generate sales trending reports like you could from a database.
If you find yourself struggling to make a tool do what you want, ask yourself if it really is the right software for the job. Maybe you need to learn more, or find another tool.
What do you think? Do you struggle with software?
Photo by matsuyuki